Secretary - Policy-Making Organs(D1)

Secretary - Policy-Making Organs(D1)

Organization: SEC-Secretariat of the Policy-making Organs

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Duration in Months: 36

Contract Type: Fixed Term - Regular

Organizational Setting

The Secretariat of the Policy-Making Organs provides support for the planning and conduct of business and meetings to enable the Policy-Making Organs, including the General Conference and Board of Governors, to effectively perform their statutory responsibilities and ensure that all their meetings are conducted efficiently.

Main Purpose

Reporting to the Director General, the Secretary facilitates consultation and cooperation among the governing bodies and between them and the Secretariat. The Secretary coordinates the provision of a wide variety of reports and documents for the Policy-Making Organs.

Role

The Secretary is a leader, the principal adviser to the Policy-Making Organs, Member States, Director General and senior managers throughout the IAEA, and a manager acting in accordance with the IAEA's values and ethical standards regarding financial, human, information and knowledge resources.

Functions / Key Results Expected

• Serve as Secretary to the Policy-Making Organs and their subsidiary bodies, including the General Committee, Programme and Budget Committee, Technical Assistance and Cooperation Committee and ad hoc working groups.
• Ensure timely preparation and distribution of agendas, minutes and decisions of the Policy-Making Organs.
• Coordinate content and submission of documents for the Board of Governors and General Conference.
• Hold consultations preceding formal meetings and ensure that decisions are documented and communicated.
• Liaise with Member States, IAEA partners, the Chairman of the Board and President of the General Conference.
• Act as facilitator between the Secretariat and Member States to bring together divergent points of view.
• Coordinate briefs, speaking notes, draft decisions and conclusions and assist in the conduct of meetings.
• Provide direction for, lead and efficiently manage an innovative and effective team and related resources.

Qualifications, Experience and Language Skills

• Advanced university degree in international relations, international public administration or another relevant area. A first level university degree with two additional years of relevant experience may be considered.
• Minimum of 15 years of progressively responsible relevant experience, at least five of which at senior management or executive level.
• Diplomatic negotiating experience is required.
• Excellent oral and written command of English. Knowledge of other official IAEA languages is an asset.

Remuneration

The IAEA offers a tax-free annual net base salary starting at US $117953, a variable post adjustment currently amounting to US $60038, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses, six weeks annual leave, home leave travel, pension plan and health insurance. More information is available at conditions of employment.