Safeguards Coordination Associate (Operations and EURATOM)(G6)

Safeguards Coordination Associate (Operations and EURATOM)(G6)

Organization: SGOC-Coordination and Support Section

Location: Wien, Österreich, IAEA Headquarters

Contract: Fixed Term - Regular, 36 months

Organizational Setting

The Department of Safeguards carries out the IAEA's duties and responsibilities as the world's nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. Operations Divisions and the Office for Verification in Iran perform and document safeguards verification activities and conduct analysis and evaluations aimed at providing assurances that States comply with their nuclear safeguards commitments.

Main Purpose

Reporting to the Section Head through the Senior Inspector for Coordination, the Safeguards Coordination Associate serves as the focal point for communication, administrative support and services related to the Committees and Working Groups of the IAEA/European Commission Liaison Committee.

Functions / Key Results Expected

• Facilitate IAEA and European Commission reviews, responses and reconciliation of issues impacting new or changed safeguards cooperation agreements in European Union States.
• Ensure effective liaison with internal and external stakeholders including the Director General's Office, the Office of Legal Affairs and European Commission representatives.
• Support the organization of IAEA/EC meetings, including invitations, travel arrangements, preparatory documents, meeting logistics and visitor access.
• Take and prepare minutes of meetings and update action lists for each IAEA/EC Committee and Working Group.
• Compile, process and update classified data from import communications and nuclear material advance import/export notifications.
• Analyse advance notifications and incorporate detailed data into the transit matching database.
• Draft and prepare documents and official correspondence with States.
• Prepare and oversee the review and approval of State Subsidiary Arrangements and Facility Attachments.
• Maintain divisional radiation protection records and follow up on compliance requirements.

Required Expertise

• Solid understanding and preferably practical experience with document management systems and procedures and the treatment of confidential and sensitive information.
• Working experience with MS Office applications and databases.
• Familiarity with sources of safeguards relevant information is an asset.
• Understanding or experience with MOSAIC related applications relevant to State Level Approach tasks is an asset.

Qualifications, Experience and Language Skills

• Completed secondary education.
• Minimum of six years of relevant working experience in an administrative support role, including organizing meetings, coordinating documentation, drafting correspondence and minutes, and working with databases.
• Proven knowledge of radiation safety administrative procedures and familiarity with EURATOM is an asset.
• Excellent oral and written command of English. Knowledge of other official IAEA languages is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 68,788, 6 weeks annual vacation, pension plan and health insurance. More information is available at IAEA general service staff conditions.