Safeguards Information Assistant (State Declarations)(G5)

Safeguards Information Assistant (State Declarations)(G5)

Organization: SGIM-Declared Information Analysis Section

Primary Location: Österreich-Wien-Wien-IAEA Headquarters

Contract Type: Fixed Term - Regular

Duration in Months: 36

Closing Date: 2026-08-19

Organizational Setting

The Department of Safeguards carries out the IAEA's duties and responsibilities as the world's nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The Division of Information Management implements state of the art methodologies and techniques for the collection, processing and analysis of safeguards-relevant information, including declarations submitted by States, evaluations from samples or measurements, open-source information, nuclear trade-related data and satellite imagery.

Main Purpose

Under the supervision of the Section Head and in close cooperation with the Safeguards Information Analysts, the Safeguards Information Assistant (State Declarations) collects and processes State declared information to support in-field verification activities and the State evaluation process. The role is responsible for the receipt, processing, quality control, review and dissemination of State declared information and communicates relevant information and assessments to the appropriate IAEA staff.

Functions / Key Results Expected

• Process State declared information, including nuclear material accounting data, Additional Protocol declarations and other relevant declared information for assigned States, including receiving, uploading and performing quality control.
• Review and assess State declared information to identify discrepancies or issues and provide input to Safeguards Information Analysts.
• Draft timely correspondence for assigned States regarding the technical correctness and completeness of their declarations and to resolve arising issues.
• Assist States and departmental colleagues with reporting and information processing tasks and issues in close collaboration with Safeguards Information Analysts.
• Assist with the development of training materials under the guidance of Safeguards Information Analysts.
• Support process methodology and tools improvement in areas related to State Declarations.

Qualifications, Experience and Language Skills

• Completed secondary education.
• Minimum of five years of relevant working experience, some of which in an international environment.
• Experience in preparing summaries and reports.
• Excellent oral and written command of English. Knowledge of other official IAEA languages, including Arabic, Chinese, French, Russian and Spanish, is an asset.
• Administrative skills test to IAEA standard may be part of the process.

Required Expertise

Administrative Support: Proficiency in MS Office and the ability to use databases.

Asset Expertise: Understanding of nuclear proliferation, nuclear technology, information systems and related safeguards issues, as well as safeguards concepts with respect to nuclear material accounting and reporting.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 59439, six weeks' annual vacation, pension plan and health insurance. More information can be found at https://www.iaea.org/about/employment/general-service-staff.